Documents & expiry
Visas, IDs, licences, insurance and vehicle papers for the whole company in one list. Reminders go out 90, 60, 30 and 7 days before anything expires.
Coolbreeze MEP's insurance certificate expired on 25 Sep — payments to them are on hold.
They have AED 8,400 certified and unpaid on TS-26-014. Payment releases automatically once a valid certificate is uploaded.
Bikash Gurung's Emirates ID expires on 28 Oct — while he is on leave in Nepal.
His leave from 20 Oct is waiting for approval. Start the renewal now so biometrics are done before he flies.
Renewal started for Bikash Gurung's Emirates ID. Asha Varghese has the task; typing centre and biometrics booked for Tue 6 Oct, two weeks before he flies.
Expired
1
Coolbreeze MEP insurance · 7 days ago
Expiring in 30 days
5
Visa, EID, lifter, Hilux, medical
1 renewal in progress2 renewals in progress
31–60 days
2
Workmen's comp · CAR policy
61–90 days
1
Trade licence · 9 Dec 2026
Expiry tracker
Soonest first · today is Fri 2 Oct 2026| Document | Expires | Responsible | Status | |
|---|---|---|---|---|
| Coolbreeze MEP — insurance certificateCAR / TPL certificate · subcontractor on TS-26-014 | 25 Sep 2026Expired 7 days |
FK Faisal Khan |
Payments on hold | Remind |
| Ramesh Thapa — residence visaTS-E005 · Site Foreman · UID 784-1988-4471205-2 | 14 Oct 202612 days |
AV Asha Varghese |
Renewal · medical done | Track |
| Glass vacuum lifter — inspection certificateAST-TS-0012 · lifting equipment · third-party inspection | 15 Oct 202613 days |
SP Sunil Perera |
Inspection booked 9 Oct | Remind |
| Toyota Hilux J 45127 — registration & insuranceV-TS-01 · policy GS-MV-778812 · AED 3,250 | 19 Oct 202617 days |
AV Asha Varghese |
Test booked 12 Oct | Remind |
| Bikash Gurung — Emirates IDTS-E010 · Driver · on leave 20 Oct–18 Nov if approved | 28 Oct 202626 days |
AV Asha Varghese |
Not startedRenewal started | Start renewalBooked 6 Oct |
| Group medical insurance — 24 staff + 3 dependantsGulf Shield Insurance · GSI-GRP-22871 | 31 Oct 202629 days |
PN Priya Nair |
Quotes needed | Open |
| Workmen's compensation & employer's liabilityOasis Assurance · WC-55102 · AED 6,400 a year | 15 Nov 202644 days |
PN Priya Nair |
Reminder 16 Oct | |
| Contractor's All Risk — TS-26-014CAR-26-0418 · Bay View Tower L12 | 30 Nov 202659 days |
AK Arun Kumar |
Covers handover 30 Oct | |
| LHP Technical Services — trade licenceLicence 1123457 · Dubai DET · Ejari for Warehouse 14 needed | 9 Dec 202668 days |
AV Asha Varghese |
Reminder 10 Oct | |
| Al Madar Gypsum & Partitions — trade licenceSubcontractor · WO-TS-26-021 and WO-TS-26-024 | 22 Jan 2027112 days |
FK Faisal Khan |
Valid | |
| Third-party liability — companyTPL-7731 · all sites and the warehouse | 31 Jan 2027121 days |
PN Priya Nair |
Valid | |
| Shahid Iqbal — passportTS-E013 · under 6 months left blocks visa renewal and travel | 2 Feb 2027123 days |
AV Asha Varghese |
Renew at consulate | Remind |
| Toyota Hiace K 77310 — registrationV-TS-02 · labour transport · service overdue 1,200 km | 3 Mar 2027152 days |
AV Asha Varghese |
Valid | |
| Mohammed Rafiq — visa, Emirates ID & work permitTS-E004 · UID 784-1990-5512345-1 · permit 98877123 | 9 Jun 2027250 days |
AV Asha Varghese |
Valid |
Showing documents due within 9 months. 214 more valid documents are on employee, vehicle and supplier files. Tool calibrations (laser level 20 Oct, harnesses Nov) are tracked in Assets.
Renewals in progress
Every step is a task with an owner and a dateRT
12 days
Ramesh Thapa · residence visa
Expires 14 Oct · Asha Varghese (PRO)
- Application24 Sep
- Medical test28 Sep
- 3EID biometrics5 Oct
- 4Visa stampedby 9 Oct
- 5Uploaded
Cost AED 3,150 (visa, EID, medical, typing) — already in the October commitments under visa renewals & PRO.
BG
26 days
Bikash Gurung · Emirates ID
Expires 28 Oct · started today by Managing Partner
- Started2 Oct
- 2Typing & biometrics6 Oct
- 3Card printed~13 Oct
- 4Collectedbefore 20 Oct
Due in the next 90 days
October includes the expired Coolbreeze certificate.
Other compliance gaps
Not expiring, but missing or overdueAlert settings
Who is told, when and howRemind before expiry
Channels
Visas, EID, passports, permitsAsha Varghese
Insurance policiesPriya Nair
Vehicles & equipmentAsha · Sunil Perera
Subcontractor documentsFaisal Khan
Company licence & EjariAsha · Managing Partner
Expired documents block money, not just paperwork
A subcontractor with an expired insurance certificate cannot be paid, and an expired employee visa stops WPS salary for that person. The system checks this before every payment and payroll run.
Renewal started — Bikash Gurung's Emirates ID
Task assigned to Asha Varghese (PRO). Typing centre and biometrics booked for Tue 6 Oct; Bikash was told on WhatsApp to bring his passport.