Expenses

Add expense

Snap the bill, check what was read from it, and choose where the cost belongs. It takes less than a minute.

What kind of expense?

This decides where it shows in your reports

Operational Project

Operational: overheads that run every month, such as rent, salaries, fuel, vehicles and visas.

Project: materials, subcontractors and site costs, charged to a project and cost code.

EXP-TS-26-0413auto-generated

Bill or receipt

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Read from bill

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AQAC-26-1187.jpg

Photographed 2 Oct, 9:52 AM1.4 MB

Retake or add a pagePhoto or PDF · kept with the expense for 7 years

Read from the bill

SupplierAl Quoz Auto Care
Supplier TRN100 3921 7745 0003
Bill date2 Oct 2026
Amount1,150.00
VAT 5%57.50

Details

Category, payee and, for project costs, the project code

Category * September: AED 2,350 spent, budget 2,000

Bill date *

Payee *Known supplier · TRN on file

Bill number

Project optional Required for project expenses

Cost code optional Required for project expenses

Description

Amount

Recorded without VAT; the VAT goes to the quarterly return

Amount before VAT *

AED

VAT 5%

AED

Matches the bill

Total paid

AED

VAT can be claimed backThe bill shows the supplier's TRN, so AED 57.50 is added to input VAT for Q4

Paid via

So the right bank or cash balance goes down

Bank transferEmirates NBD ••4521 Company cardCard ••3318 · Mashreq CashOffice safe · AED 2,000 in hand Cheque or PDCEnter cheque number and date Petty cash floatChoose the float holder Employee paid, reimburseAdded to the next payroll or petty cash top-up

Vehicle & repeat

Optional links that save time later

Vehicle Adds this bill to the vehicle's service history · Vehicles

Odometer

Clears the "service overdue" alert for this van

Repeat every monthUse for rent, telecom and fuel cards. A draft is created on the same date each month.

No approval needed. AED 1,207.50 is under the AED 2,000 limit for operational expenses, so it is recorded straight away. Anything above AED 2,000 goes to a partner first.

Posting to Operational › Vehicle maintenance & Salik Cancel