Company settings
How LHP Technical Services is set up in the ERP. Changes here apply to everyone in the company and are kept in the audit log.
Trade licence 1123457 expires on 9 Dec 2026 — in 68 days. Renewal needs the Ejari for Warehouse 14 (renews on 15 Oct with the Q4 rent) and the partners' Emirates IDs. Asha Varghese (PRO) is assigned. All expiries
Departments
24 employees in 5 departments · heads approve leave and see their team's costs| Department | Head | Staff | Cost centre | Leave approver |
|---|---|---|---|---|
| Projects & Site OperationsSite crews, engineers, foremen | AK Arun Kumar Project Manager | 17 | Allocated to projects by timesheet | Foreman → Arun Kumar |
| Procurement & StoresBuying, warehouse, GRN | FK Faisal Khan Procurement Officer | 2 | Overhead | Faisal Khan |
| Finance & AccountsAccounts, payments, VAT | JM Joseph Mathew Accountant | 1 | Overhead | Managing Partner |
| HR & AdminHR, PRO, driver | PN Priya Nair HR & Admin Manager | 3 | Overhead | Priya Nair |
| Sales & EstimationLeads, estimates, quotations | RM Rahul Menon Estimator & BD | 1 | Overhead | Managing Partner |
| Total | 24 |
Add or rename departments from the org chart.Add department
Operational expense categories
The client's own list · costs that run every month| Category | Monthly budget |
|---|---|
| Salaries & wages | 95,000 |
| Labour accommodation | 6,500 |
| Warehouse rent | 7,500 |
| Fuel | 3,800 |
| Vehicle maintenance & Salik | 2,000 |
| Transport & logistics | 2,000 |
| Visa, insurance & PRO | 3,000 |
| Utilities & telecom | 1,600 |
| Office & admin | 1,200 |
| Repairs & maintenance | 800 |
| Miscellaneous | 1,000 |
| Total | 124,400 |
Expenses above AED 2,000 need a partner's approval.
Project cost codes
Every project budget, PR, bill and claim uses one of these| Code | Description |
|---|---|
| 01 | Materials – glass & aluminium |
| 02 | Materials – flooring |
| 03 | Materials – gypsum, paint & general |
| 04 | Subcontract – MEP |
| 05 | Subcontract – gypsum & ceiling |
| 06 | Subcontract – joinery |
| 07 | Own labour (from timesheets) |
| 08 | Equipment & rentals |
| 09 | Transport & logistics |
| 10 | Site overheads & consumables |
Variation costs are tracked under their VO number.
Document numbering
Generated automatically · company code + year + running number · never reused| Document | Format | Last issued | Next number |
|---|---|---|---|
| Project | TS-YY-NNN | TS-26-020 | TS-26-021 |
| Lead · quotation | L-TS-YY-NNN · Q-TS-YY-NNN | Q-TS-26-063 | Q-TS-26-064 |
| Purchase request | PR-TS-YY-NNNN | PR-TS-26-0144 | PR-TS-26-0145 |
| Purchase order (LPO) | LPO-TS-YY-NNN | LPO-TS-26-120 | LPO-TS-26-121 |
| Goods received | GRN-TS-YY-NNNN | GRN-TS-26-0099 | GRN-TS-26-0100 |
| Sales invoice | INV-TS-YY-NNNN | INV-TS-26-0092 | INV-TS-26-0093 |
| Payment | PAY-TS-YY-NNNN | PAY-TS-26-0088 | PAY-TS-26-0089 |
| Expense | EXP-TS-YY-NNNN | EXP-TS-26-0412 | EXP-TS-26-0413 |
| Petty cash claim | PC-TS-YY-NNNN | PC-TS-26-0231 | PC-TS-26-0232 |
| Subcontract work order · claim | WO-TS-YY-NNN · SC-CL-TS-YY-NNNN | WO-TS-26-027 | WO-TS-26-028 |
| Variation order | VO-NN per project | VO-03 TS-26-014 | VO-04 |
| Daily site report | DPR-TS-YY-PPP-NNN | DPR-TS-26-014-047 | DPR-TS-26-014-048 |
| Leave request | LV-TS-YY-NNNN | LV-TS-26-0058 | LV-TS-26-0059 |
| Employee · asset · rental | TS-ENNN · AST-TS-NNNN · RNT-TS-YY-NNN | TS-E024 | TS-E025 |
LHP Metals & Glass uses the MG code
Approval rules · LHP Technical Services
Amounts in AED excl. VAT · set by the partners| What | Amount | Who approves |
|---|---|---|
| Purchase request | Up to 1,000 | Project Manager |
| Purchase request | 1,001 – 5,000 | Any one partner |
| Purchase request | Above 5,000 | Both partners |
| Petty cash claim | Up to 500 · above 500 | Project Manager One partner |
| Supplier payment | Up to 25,000 · above | One partner Both partners |
| Operational expense | Above 2,000 | One partner |
| Subcontractor claim | Any | PM certifies + One partner |
| Leave | Any | Foreman → HR → partner |
| Salary or bank detail change | Any | Both partners |