Petty cash & bills

Emergency buys on site — photographed, checked and booked to the right project the same day. AED 10,000 in floats, AED 6,200AED 6,135.50AED 7,340 in hand.

Top up float Upload bill

Ramesh Thapa's float is down to AED 860AED 795.50 of 2,000. TS-26-017 is buying consumables almost daily this week — top it up before Saturday's shift.

Top up AED 1,1401,204.50

Mohammed RafiqMR

AED1,240 of 3,000

TS-26-014 · topped up 15 Sep

Ramesh ThapaRT

AED860795.502,000 of 2,000

TS-26-017 · topped up 18 Sep · lowTS-26-017 · topped up today · full

Vignesh RamanVR

AED1,600 of 2,000

Site engineer · topped up 22 Sep

Office safeJM

AED2,500 of 3,000

Joseph Mathew · counted 1 Oct

All 56 Pending 1002 Approved 34 Returned 12

Cash bills

Last 7 days · amounts include VAT

Export

Bill	Paid by	Charged to	Amount	Status
PC-TS-26-0232 NewMasking tape & cleaning clothAl Noor Building Materials	Ramesh Thapa10:34 AM · float	TS-26-01710 Site consumables	64.50VAT 3.07	Pending · PMSent to Arun Kumar
PC-TS-26-02316 tubes clear silicone + masking tapeAl Noor Building Materials, Al Quoz	Ramesh Thapa7:40 AM · float	TS-26-017“Tiling blocked”	185.00VAT 8.81	Pending · PM up to 500Arun Kumar or you	Approve Return
PC-TS-26-02316 tubes clear silicone + masking tapeAl Noor Building Materials, Al Quoz	Ramesh Thapa7:40 AM · float	TS-26-01710 Site consumables	185.00VAT 8.81	Approved by you10:41 AM · booked to project
PC-TS-26-02316 tubes clear silicone + masking tapeAl Noor Building Materials, Al Quoz	Ramesh Thapa7:40 AM · float	TS-26-01710 Site consumables	185.00VAT 8.81	ReturnedShop TRN cut off
PC-TS-26-0230Drill bits & anchorsBay Hardware & Tools	Mohammed Rafiq1 Oct · float	TS-26-01410 Site consumables	96.50VAT 4.60	ApprovedArun Kumar · 1 Oct
PC-TS-26-0229Parking & SalikSite visits, Barsha Pearl & Business Bay	Vignesh Raman30 Sep · float	OperationalTransport & logistics	64.00No VAT · gov. fee	ApprovedArun Kumar · 30 Sep
PC-TS-26-0228Cutting discs & glovesBay Hardware & Tools	Mohammed Rafiq29 Sep · float	TS-26-01410 Site consumables	142.00VAT 6.76	ApprovedArun Kumar · 29 Sep
PC-TS-26-0227Lunch for overtime crewAl Barsha Cafeteria	Ramesh Thapa28 Sep · float	TS-26-017Not chargeable	210.00VAT 10.00	ReturnedMeals not reimbursable · policy §4

Bills must be photographed within 24 hours. Paper copies go in the month-end envelope. All expenses

Petty cash rules

Petty Cash & Expense Policy · all foremen signed

Up to AED 500 per bill — Project Manager approves
Above 500 a partner approves. Anything planned goes on a purchase request.
The bill must show the shop's TRN
Without it we cannot claim the 5% VAT back.
Meals, fines and personal items are not paid back
Policy §4 · overtime meals are covered by the food allowance.
Floats are topped up by bank transfer
Straight to the holder's salary account · counted every Thursday.

Version 2026 · acknowledged in the app. Policies

Where it went

Last 7 days · excluding returned bills

TS-26-014 · Bay View Tower238.50

TS-26-017 · Oasis Walk G-24185.000.00249.50

Operational · transport64.00

TotalAED 487.50302.50552.00

Shows in project costs the day it is approved. TS-26-014 costs

September at a glance

All floats

Bills27

Spent2,640

Returned2

Fewer emergency buys

TS-26-017 ran out of consumables twice this week. A weekly consumables request per site would replace most cash buys with LPO prices and 30-day credit.

Floats reconciled with the bank every Thursday. Bank & cash

PC-TS-26-0231 approved

AED 185.00 booked to TS-26-017, site consumables. Input VAT of AED 8.81 is recorded for the Q4 return. Ramesh Thapa was notified.

Returned to Ramesh Thapa

The shop's TRN is cut off in the photo. He has been asked to upload a clearer picture of the bill.

Bill uploaded — PC-TS-26-0232

AED 64.50 sent to Arun Kumar for approval. Ramesh Thapa's float is now AED 795.50.

Top up float

Float topped up

AED 1,140 sent to Ramesh Thapa by bank transfer from Emirates NBD ••4521. His float is back to AED 2,000.