Tools & equipment

Add asset

Register a tool or piece of equipment once — it gets a tag and QR label, a book value and reminders before every inspection.

What it is

Name it the way the site team asks for it

Asset tag

AST-TS-0067auto-generated · printed on the QR label

Asset name *

Category *

QuantityFor sets, every unit gets a sub-tag (AST-TS-0067-01 …)

Make

Model

Serial no.Read from the plate on the back

Condition

New Good Fair

Photo Take a photo of the tool and its serial plateShown on the QR scan so the site team picks the right item

Purchase & value

Sets the book value in the accounts

Bought from

Purchase date

Invoice no.

Cost excl. VAT *

AED

VAT of AED 79 is claimed back in the Q4 return

Paid with

Company card Bank Petty cash

Depreciation Items above AED 1,000 are capitalised; cheaper tools go straight to expenses.

Depreciation per month

AED

AED 1,580 over 36 months · first posting 31 Oct

Warranty untilRepairs in this period are free — the system reminds you before it ends

Fixed-asset accountSet by the category · Joseph Mathew reviews new assets monthly

Where it goes

New items start in the warehouse unless you issue them straight away

Location

WarehouseAl Quoz · Sunil Perera A project siteChoose the project below An employeePersonal issue, e.g. laptop

Responsible person

Project optional

Internal hire rate

AEDa day

Charged to the project while it is on site. Use 0 for small hand tools.

Storage spotWhere it goes back when returned

Inspections & reminders

So nothing on site runs on an expired certificate

Needs a regular check

Type of check

Every

Next dueFactory calibration certificate dated 28 Sep 2026

Reminder goes to

Remind

30 days before 15 days before On the day Block issue after expiry

Blocking is switched on for lifting gear, harnesses and scaffold towers.

Documents & QR label

Invoice, manual and certificates stay with the asset

Attach files Invoice, manual, calibration certificate
PDF or photo · up to 10 files

Invoice HAE-7710458.pdf Factory calibration certificate.pdf

Label preview

LHPProperty of LHP Technical Services

AST-TS-0067

Hilti PD-E laser range meter

Calibration to 1 Oct 2027

Print the QR label after saving (warehouse label printer)

What happens when you save

The tool appears in the register at AED 1,580, depreciates AED 44 a month from October, and Sunil Perera can issue it to a site by scanning the label. You will be reminded 30 days before the calibration is due.

Tag AST-TS-0067 is reserved for you Cancel