Expenses
Operational overheads and project costs, kept apart the way you track them. Every project cost carries a project code and cost code.
1 expense needs a partner: EXP-TS-26-0412, labour camp rent for Q4, AED 19,500.
Cheque #000319 is written and dated 15 Oct. Operational expenses above AED 2,000 need a partner's approval.
September total
AED243,300
Income 254,800 · result +11,500
Operational
AED124,700
+300 vs budget51% of spend
Project
AED118,600
49% · 6 projects and small works
October so far
AED8,96010,110
2 days · 4 expenses recorded2 days · 5 expenses recorded
Operational expenses, September
11 categories · AED 124,700 vs budget 124,400Salaries & wages
24 staff incl. 2,920 overtime · 76% of operational
94,600
400 under budget
The other 10 categories
ActualOver budgetBudget marker
Over budget: fuel +400 (+10.5%), visa & PRO +450, vehicle +350
Project expenses, September
AED 118,600 charged to project codesBy type of cost
Materials71,400
Subcontractors34,800
Site consumables & misc5,900
Transport to site3,900
Equipment rental2,600
Own labour is costed to projects from timesheets; salaries stay in operational.
Recent expenses
Bills, card payments, payroll and petty cash claims · last 4 days
| Expense | Type | Amount (AED) | VAT | Paid via · receipt | Status |
|---|---|---|---|---|---|
| Al Quoz Auto CareEXP-TS-26-0413 · 2 Oct · Hiace K 77310 service | OperationalVehicle maintenance & Salik | 1,150.00 | 57.50 | Company card ••3318Bill AQAC-26-1187 | Recorded |
| Muhaisnah labour accommodationEXP-TS-26-0412 · 2 Oct · camp rent Q4, Oct–Dec | OperationalLabour accommodation | 19,500.00 | Exempt | PDC #000319, dated 15 OctTenancy contract | Pending approvalApprove |
| Muhaisnah labour accommodationEXP-TS-26-0412 · 2 Oct · camp rent Q4, Oct–Dec | OperationalLabour accommodation | 19,500.00 | Exempt | PDC #000319, dated 15 OctTenancy contract | Approved by you |
| RTA SalikEXP-TS-26-0411 · 2 Oct · tag top-up, 3 vehicles | OperationalVehicle maintenance & Salik | 600.00 | — | Company card ••3318Receipt | Paid |
| duEXP-TS-26-0410 · 2 Oct · office internet & 6 mobile lines | OperationalUtilities & telecom | 1,520.00 | 76.00 | Direct debit, Emirates NBDOctober bill | Paid |
| Al Noor Building MaterialsEXP-TS-26-0409 · 1 Oct · fixings, sealant & protection film | ProjectTS-26-014 · site consumables | 2,640.00 | 132.00 | Company card ••3318Receipt | Paid |
| ENOCEXP-TS-26-0408 · 1 Oct · fuel cards: Hilux, Hiace, Sunny | OperationalFuel | 4,200.00 | 210.00 | Bank transferStatement | Paid |
| September payroll, 24 staff30 Sep · basic, allowances and 2,920 overtime | OperationalSalaries & wages | 94,600.00 | — | WPS, Emirates NBDSIF file | Paid 1 Oct |
| Royal Silicone & SealantsBill RS-1187 · 30 Sep · silicone & sealants | ProjectTS-26-016 · materials | 1,760.00 | 88.00 | Supplier credit, 30 daysBill | Due 30 Oct |
| Skyline Scaffolding ServicesRNT-TS-26-013 · 30 Sep · 2 towers, 30 days × 85 | ProjectTS-26-014 · equipment rental | 2,550.00 | 127.50 | Bank transferInvoice | Paid |
| Prime Flooring SolutionsBill PF-3320 · 29 Sep · carpet tile adhesive & trims | ProjectTS-26-014 · materials | 2,420.00 | 121.00 | Supplier credit, 30 daysBill | Due 29 Oct |
| Mohammed Rafiq, petty cashPC-TS-26-0228 · 29 Sep · cutting discs & gloves | ProjectTS-26-014 · site consumables | 135.24 | 6.76 | Petty cash floatBill photo | Approved |
Amounts exclude VAT. Input VAT is claimed in the quarterly return only when the bill shows the supplier's TRN.VAT
Who approves what
Applied automatically when an expense is addedOperational expense up to AED 2,000Recorded directly
Operational expense above AED 2,000One partner
Petty cash claim up to AED 500Project Manager
Petty cash claim above AED 500One partner
Supplier payment above AED 25,000Both partners
Project costProject code + cost code required
Fixed costs coming up
Already in the 30-day cash commitments- Warehouse rent, Q422,500
- Labour accommodation, Q419,500PendingApproved
- Visa renewals, PRO & Hilux registration8,700
- VAT return Q314,380
- October salaries, WPS92,200