Settings & approval rules
One place for the rules both companies run on — who approves what, numbering, alerts, connected services and security.
Rule changes need both partners. A new or edited approval rule only takes effect after the other partner confirms it. Every change is stamped in the audit log with time, device and the before → after values.
Approval rules
1718 active
TS 1112 · M&G 4 · Group 21 awaiting confirmation
Users
16
14 roles · 2FA on for partners & finance
Connected services
5 of 6
E-invoicing provider planned for 2027
Last backup
2:00 AM today
VerifiedUAE data centre · 1.8 GB
Who approves what
Applied automatically to every request, in the app and on WhatsApp| Request & amount (AED) | Who approves | Approve from | Status |
|---|---|---|---|
| LHP Technical Services | |||
| Quotation · discount over 5% or margin below 18%New · added by you just now | Managing PartnerBefore sending |
App · WhatsApp | Awaiting Investor Partner |
| Purchase request · up to 1,000Site consumables, small tools | Project managerArun Kumar |
App | Active |
| Purchase request · 1,001–5,000e.g. PR-TS-26-0143, AED 2,860 | Any one partnerFirst to act |
App · WhatsApp | Active |
| Purchase request · over 5,000e.g. PR-TS-26-0142, AED 38,450 | Both partnersAny order |
App · WhatsApp | Active |
| Petty cash claim · up to 500Bill photo required | Project managerArun Kumar |
App · WhatsApp | Active |
| Petty cash claim · over 500Bill must show supplier TRN | One partnerSingle |
App · WhatsApp | Active |
| Supplier payment · up to 25,000Limit raised from 20,000 on 28 Sep | One partnerSingle |
App (OTP to pay) | Active |
| Supplier payment · over 25,000Bank transfer released after both sign | Both partnersAny order |
App (OTP to pay) | Active |
| Operational expense · over 2,000Up to 2,000 is recorded by the accountant | One partnerSingle |
App · WhatsApp | Active |
| Subcontractor claim · any amountSite engineer verifies quantities first | PM certifies → one partnerIn sequence |
App | Active |
| Subcontract work order · over 5,000Before the subcontractor starts work | Both partnersAny order |
App · WhatsApp | Active |
| Leave, salary & bank changesMaker-checker: HR prepares, partner confirms | HR recommends → one partnerIn sequence |
App | Active |
| LHP Metals & Glass | |||
| Purchase request · up to 5,000e.g. PR-MG-26-0030, AED 3,480 | Production supervisor or M&G partnerFirst to act |
App · WhatsApp | Active |
| Purchase request · over 5,000e.g. PR-MG-26-0031, AED 22,600 | M&G partner → Managing PartnerIn sequence |
App · WhatsApp | Active |
| Supplier payment · up to 25,000Job-work and raw material bills | One partnerSingle |
App (OTP to pay) | Active |
| Overtime & extra shiftsRequested by the production supervisor | Any one partnerFirst to act |
App · WhatsApp | Active |
| Group | |||
| Inter-company order · TS → M&G Inter-companyTS purchase rule applies · M&G order created on approval | As TS purchase requestAutomatic |
App · WhatsApp | Active |
| Rule changes, admin users & bank accountsProtects the controls themselves | Both partnersAny order |
App only (2FA) | Active |
Amounts include VAT. When one rule needs both partners, either can sign first.
Approvals inbox
TS
Edit
LHP Technical Services LLC
Fit-out contracting · glass & aluminium installation- Trade licence
- 1123457 · Dubai DET Renew by 9 Dec
- TRN
- 100 4567 8912 3003
- Address
- Warehouse 14, Al Quoz Industrial Area 3, Dubai
- Contact
- +971 4 321 7788 · info@lhp-technical.ae
- Bank accounts
- Emirates NBD ••4521 · Mashreq ••0937
- Established · staff
- April 2024 · 24 employees
- Fiscal year · currency
- January–December · AED
- Theme colour
- Blue
MG
Edit
LHP Metals & Glass Industries LLC
Glass processing · aluminium & steel fabrication- Industrial licence
- IND-2026-04417 In progress · 5 of 9
- TRN
- 100 7788 1234 5003
VAT registered 1 Sep 2026 - Address
- Plot 27, Al Quoz Industrial Area 4, Dubai
- Contact
- +971 4 321 9900 · sales@lhp-metalsglass.ae
- Bank account
- Emirates NBD ••7710
- Formed · staff
- June 2026 · 14 employees
- Official launch
- 1 Nov 2026 Licence tracker
- Theme colour
- Teal
Group & consolidation
How the two companies are combined in partner reportsM&G list price less%
Approved by both partners 1 Sep 2026 · arm's-length file kept for corporate taxCurrent inter-company balance: TS owes M&G AED 42,000 — matched on both sides ✓
Document numbering
Numbers are generated automatically and never reused — cancelled documents keep their number| Document | Technical Services | Next TS number | Metals & Glass | Next M&G number |
|---|---|---|---|---|
| ProjectYY = year, sequence per company | TS-YY-### | TS-26-021 | — | — |
| Purchase request | PR-TS-YY-#### | PR-TS-26-0145 | PR-MG-YY-#### | PR-MG-26-0032 |
| Purchase order (LPO) | LPO-TS-YY-### | LPO-TS-26-122 | LPO-MG-YY-#### | LPO-MG-26-0019 |
| Goods received note | GRN-TS-YY-#### | GRN-TS-26-0100 | GRN-MG-YY-#### | GRN-MG-26-0027 |
| Tax invoiceSequential for FTA, no gaps | INV-TS-YY-#### | INV-TS-26-0093 | INV-MG-YY-#### | INV-MG-26-0032 |
| Quotation | Q-TS-YY-### | Q-TS-26-064 | Q-MG-YY-### | Q-MG-26-036 |
| Payment | PAY-TS-YY-#### | PAY-TS-26-0089 | PAY-MG-YY-#### | PAY-MG-26-0024 |
| Petty cash claim | PC-TS-YY-#### | PC-TS-26-0232 | PC-MG-YY-#### | PC-MG-26-0015 |
| Expense | EXP-TS-YY-#### | EXP-TS-26-0413 | EXP-MG-YY-#### | EXP-MG-26-0118 |
| Sales order · job card | — | — | SO-MG-YY-### JC-YY-#### | SO-MG-26-026 · JC-26-0455 |
| Delivery note | — | — | DN-MG-YY-#### | DN-MG-26-0044 |
| Employee IDNot reset yearly | TS-E### | TS-E025 | MG-E### | MG-E015 |
| Asset tagPrinted on the QR label | AST-TS-#### | AST-TS-0067 | AST-MG-#### | AST-MG-0019 |
Project codes flow into every PR, LPO, bill and invoice
Alerts to partners
Which events reach you, and where| Event | App push | ||
|---|---|---|---|
| Approval waiting for youInstant · with Approve / Reject buttons | |||
| Cash below safety lineBelow one month of overhead (TS AED 122,000) | |||
| Client invoice overdueOn day 1, then every 7 days | |||
| Document or licence expiringVisas, EIDs, insurance, vehicles, licences | |||
| Project behind scheduleMore than 5 days late or margin below 18% | |||
| Site report missingNo daily report by 6:00 PM · to the PM first | |||
| Machine breakdown at the factoryAlso sent to the Metal Division Partner | |||
| Payment sent or receivedOver AED 10,000 |
WhatsApp Business
Reports, approvals and alertsBusiness number+971 4 321 7788
ConnectionWhatsApp Business Platform via provider
Approved message templates9
Partners opted in3 of 3
Last messageDaily summary · 1 Oct, 9:00 PM
Meta charges a small fee per business-initiated message; about 90 messages a month at current use.
Online payment gateway
Card and instant payments to suppliersFee2% per payment
Use forUrgent or card-only suppliers
ConfirmationOTP to the approving partner
Used in September0 payments
Paying every supplier through the gateway would cost about AED 12,000 a year. Routine bills go by bank transfer.
Emirates NBD bulk payments & WPS
Payment files and salary SIFAccountsTS ••4521 · M&G ••7710
Supplier bulk fileApproved bills only
WPS salary file (SIF)Last run 29 Sep · paid 1 Oct
Statement importDaily · reconciled to 30 Sep
Payments Bank tariff ≈ AED 1–5 per transfer
Sends fromaccounts@lhp-technical.ae
M&G sends fromsales@lhp-metalsglass.ae
Domain verifiedSPF · DKIM ✓
Sent in September312 emails
E-invoicing (PINT-AE)
UAE e-invoicing through an Accredited Service Provider- 1Appoint providerby 31 Mar 2027
- 2TestQ2 2027
- 3Mandatory1 Jul 2027
Invoice data already carries the PINT-AE fields. Both companies are under AED 50M revenue, so the July 2027 deadline applies.
Cloud backup
Encrypted copies of all data and filesLast backupToday 2:00 AM · 1.8 GB ✓
LocationUAE data centre
Kept for30 daily · 12 monthly copies
Last restore test15 Sep 2026 · passed
Two-factor sign-in (2FA)
Code from an authenticator app or SMSSessions & passwords
Applies to both companiesData & records
Where your data lives and how long it is kept- Data region
- UAE (Dubai) data centre
- Daily backups
- 2:00 AM · encrypted
- Records kept
- 7 years (tax, payroll, contracts)
- Deleting records
- Not allowed — archive only
- Audit log
- Cannot be edited, even by admins
- Employee data
- Visible to HR and partners only
Your signed-in devices
Managing Partner- MacBook Pro · ChromeThis device
- iPhone 15 Pro · LHP appSigned inSigned out
- iPad Air · SafariSigned inSigned out
Lost a phone? Sign it out here — data on it is locked at once.Sign out other devices
Recent security events
Last 7 days · both companies- 3 failed sign-ins for Faisal Khan — blocked
- Investor Partner added a new iPad
- Payment limit rule changed and confirmed
Who sees what
Site foremen only see their own projects, HR data is limited to HR and partners, and the AI assistant answers only from data the person is allowed to see. Users & roles
Settings saved
Your changes apply to both companies straight away. The change is recorded in the audit log.